USER GUIDE
Time clock and timesheets
Clock in and out with breaks, and the timesheets that turn hours into pay.
Part of the Workforce add-on (see Rota and shift planning) — this covers clocking time and the timesheets built from it.
My time
Everyone on the rota has a My time screen: clock in, start a break, end a break, and clock out, with the day's running entries as you go. It also shows this week's entries (an auto-closed entry is flagged for a planner to check), the next two weeks of shifts, how many hours are planned versus payable this week, and how much holiday you have left.
A forgotten clock-out closes itself a few hours after the shift ends (or after a normal working day, for someone with no shift), and is marked closed automatically so a planner can correct it if needed.
Kiosk clock
On a shared tablet, Open kiosk (Workforce → Setup) gives a walk-up clock: tap your name, enter your PIN, then clock in, break or out. It is meant for a break room or entrance, not a personal device.
Timesheets
Planners open Timesheets for a month-by-person view: planned hours, regular hours, hours by pay rate, overtime, time that was not authorised (worked outside the shift without approved overtime), how early or late someone clocked in or out, and leave days — with auto-closed entries flagged.
- Link to shifts re-matches clock entries to the rota after a change, so hours line up with the shift they belong to.
- Open a person's timesheet for a day-by-day breakdown, with the underlying clock entries. A planner can edit or delete an entry, or Correct it by a number of minutes with a reason — corrections are recorded, not silent edits.
- Export CSV produces a payroll-ready file (employee code, hours as decimals) for your accountant or payroll software.
Approved timesheets are what a payroll run is calculated from, where payroll processing is set up for your workspace.
Reports
- Calendar report — a printable monthly rota, grouped by department then person, with each shift shown by its type and colour.
- Hours report — worked, break, planned and time-off hours charted by day, week or month, with totals per person and a link into their timesheet.
Related: Rota and shift planning, Leave requests and balances.